An asset-planning tool for hospitality teams

Replace linen before shortages reach the guest room.

Forecast annual replacement quantities, reserve budget and purchasing dates from the inventory your property actually operates. Free to use—no signup required.

Refined hotel bedding prepared for guest arrival

Sample monthly reserve$800

Start with operating inventoryBuild from rooms, four PAR and your linen standard.

Plan wear and loss togetherKeep the assumptions visible and editable.

Turn need into buying datesSpread the annual plan across a 12-month calendar.

Build a replacement reserve your team can use.

The sample costs are planning placeholders. Replace them with your quoted costs and actual condemnation history.

Planning assumptions

The renewal ledger updates as you change the inputs.

Property Property name Sellable rooms Operating PARHavana recommends 4 PAR

Replacement demand Annual wear / condemnation (%) Annual loss / damage (%) Purchasing buffer (%) Supplier lead time (weeks) Purchasing cadence

Pieces per room per PAR · sample unit cost

pcs$ / pc

Sheets

Pillowcases

Bath towels

Hand towels

Washcloths

Bath mats

Pool towels

Havana 1960 hospitality tools

Linen renewal ledger

Havana House

Annual plan1,286replacement pieces

Current inventory4,160

Annual replacements1,286

Annual reserve budget$9,596

Monthly reserve budget$800

Item	1 PAR	Operating stock	Replace / year	Reorder trigger	Annual budget

12-month purchasing calendar

Order timing follows the cadence selected. The annual quantity and budget do not change.

Quarterly

Annual replacement = operating stock × (wear + loss) × purchasing buffer, rounded up. Reorder trigger = lead-time replacement demand + emergency buffer.

Planning estimate only. Validate quantities against physical inventory, monthly condemnation records, occupancy, laundry practices, supplier pack sizes, lead times and current quotes before purchasing.

Open the linen order calculator Calculate towel loss

A repeatable replacement rhythm

Measure losses. Reserve monthly. Buy on schedule.

A replacement plan works best when housekeeping, laundry and purchasing use the same counts.

01
Count the operating base
Use full-house one-PAR quantities multiplied by the PAR level you own.
02
Record condemnations
Separate normal wear from loss and damage so the forecast improves over time.
03
Protect supplier lead time
Reorder before usable stock falls below the replacement demand expected during lead time.
04
Fund the calendar
Reserve one-twelfth of the modeled annual budget each month, even when orders are placed quarterly.

A useful reserve starts with a linen specification worth replacing.

Havana 1960 helps hotels translate room standards, operating PAR and replacement plans into a consistent property-level linen program.

Discuss your hotel linen program

01In guestrooms02At the laundry03Soiled / in transit04In the linen closet

Hotel linen replacement planning questions

How often should a hotel replace sheets and towels?

There is no universal calendar. Track pieces removed from service by item and compare that history with the operating inventory. Use the actual annual rate in this planner once enough data is available.

What should count as a linen replacement?

Count pieces removed because of permanent stains, tears, thinning, loss, damage or a standard change. Keep guest-use laundry circulation separate from condemnation.

Why does the planner use four PAR by default?

Havana 1960 recommends one PAR in guestrooms, one at the laundry, one soiled or in transit, and one ready in the linen closet.

What is the reorder trigger?

It is an early-warning quantity made from expected replacement demand during supplier lead time plus a small emergency buffer. Compare it with usable reserve stock, not linen already deployed in rooms.