A labor-planning tool for hospitality teams

Staff the rooms your forecast is asking you to clean.

Turn occupancy, departures, service times and support work into a practical daily assignment and seven-day staffing plan. Free to use—no signup required.

Hotel guest room prepared for housekeeping service

6room attendants on the sample daily assignment

Built from the forecastSeparate checkout and stayover workload.

Protect productive timeAccount for breaks, setup, travel and replenishment.

Cover all seven daysTranslate daily positions into weekly FTE coverage.

Build tomorrow’s housekeeping assignment.

Start with the occupancy forecast, then replace every sample assumption with your property’s own service standards and time study.

Operating assumptions

The assignment board updates as you change the inputs.

Room forecast Sellable rooms Forecast occupancy (%) Departures (% of occupied) Stayovers serviced (%)

Service time Minutes / checkout room Minutes / stayover room Deep-clean assignments/day Additional minutes / deep clean

Shift capacity Paid shift hours Breaks + non-room minutes Public-area hours/day Laundry hours/day

Coverage + cost Attendants / supervisor Workdays / FTE / week Relief reserve (%) Loaded wage / hour ($)

Havana 1960 hospitality tools

Daily housekeeping assignment

Forecast model96occupied rooms

Checkout rooms34

Stayovers serviced62

Deep-clean assignments2

Room labor34.0 hr

Daily assignmentScheduled7-day coverage

RARoom attendants405 productive minutes each69.2 FTE

PAPublic areas / houseperson8 scheduled hours11.5 FTE

LALaundry attendants8 scheduled hours11.5 FTE

SUSupervisors1 per 10 room attendants11.5 FTE

People scheduled today9

Weekly coverage requirement13.9 FTE

Rooms / room attendant16.0

Productive capacity used84%

Modeled labor / day$1,584

Modeled labor / year$578,160

Planning estimate only. Validate the output against your room mix, service level, brand standards, collective bargaining agreement, local labor rules, actual payroll and a property time study.

Build the shift checklist

How the model works

Workload first. Headcount second.

The calculator totals room-cleaning minutes, divides them by productive minutes in a paid shift, then rounds up to a workable daily assignment. Seven-day FTE coverage accounts for days off and the relief reserve you enter.

01
Forecast the room mix
Occupied rooms are separated into departures and stayovers receiving service.
02
Translate rooms into minutes
Each service type uses an editable time assumption, plus any rotational deep-clean work.
03
Protect the productive window
Breaks, cart setup, travel, linen replenishment and non-room work reduce room-cleaning capacity.
04
Plan the full week
Daily positions become seven-day coverage FTE, including the selected relief reserve.

Better staffing starts with a room standard teams can repeat.

Pair the labor plan with clear housekeeping procedures and a durable linen specification built for the property.

Discuss your hotel program

ChecklistDefine the guest-ready standard.

Room timingMeasure by service type and room mix.

Linen flowKeep attendants supplied through the shift.

CoveragePlan peaks, days off and absence relief.

Hotel housekeeping staffing questions

How many rooms should one hotel housekeeper clean in a shift?

There is no universal number. Room size, checkout mix, stayover policy, bed configuration, service standard, travel time and condition all matter. The Canadian Centre for Occupational Health and Safety notes that room service commonly takes 15–30 minutes and cites a case study of 16 rooms per shift. Use your own property time study in this calculator.

Why does the calculator subtract non-room time?

A paid shift is not eight uninterrupted hours of room cleaning. Breaks, briefings, cart setup, linen pickup, travel between rooms, guest requests and handoff all reduce productive room time. Combining those minutes into one editable allowance keeps the model transparent.

What does seven-day coverage FTE mean?

It estimates how many full-time-equivalent employees are needed to cover each daily position across seven days, based on workdays per employee and the relief reserve. It is not the same as the number of people scheduled on one day.

Does this replace a time study or labor agreement?

No. This is an early planning model. Property-specific time studies, accessibility needs, local rules, union agreements, brand standards and management judgment should govern the final schedule.

Method reference: CCOHS — Hotel Housekeeping.