A room-cost planning tool for hospitality teams

See what it takes to turn every occupied room.

Combine checkout and stayover labor with laundry, linen, amenities, cleaning supplies and maintenance. Free to use—no signup required.

Freshly prepared hotel bed with white linens and a navy headboard
Cost per occupied room$14.91Based on the sample assumptions below
Separate the room typesModel checkout and stayover minutes independently.
Include the consumablesAdd linen, laundry, amenities and cleaning supplies.
Reconcile the full yearMove from one occupied room to monthly and annual cost.

Put every room turn on one operating ledger.

Use loaded wage and recent purchasing or laundry invoices where possible. The sample values are illustrative and editable.

Operating assumptions

Results update as inputs change. Select Update cost plan to record a completed calculation.

Property and room mix
Housekeeping labor
Linen and operating supplies
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Monthly turnover docket

Cost per occupied room$14.91All modeled turnover costs
2,664 occupied room nights / month959 checkouts · 1,705 stayovers
Checkout rooms959
Stayover rooms1,705
Total labor hours1,182.8
Cost categoryCheckout roomsStayover roomsCombined
Housekeeping laborModeled minutes × loaded wage$15,105$11,508$26,613
Laundry and linenProcessing plus planned linen use$4,603$2,898$7,502
Amenities and cleaning suppliesGuest items and room consumables$3,117$1,875$4,992
Maintenance allowanceAllocated by modeled room count$216$384$600
Monthly turnover cost$23,041$16,666$39,708
Cost per occupied room$14.91
Monthly turnover cost$39,708
Annual turnover cost$476,490
Modeled checkout-room cost$24.03
Modeled stayover-room cost$9.78

Planning estimate only. Results exclude front-desk labor, taxes, financing, capital replacement, unusual damage and revenue effects. Maintenance is allocated across room types in proportion to service volume.

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Plan housekeeping staffing

How the estimate is built.

The model begins with occupied room nights, separates checkout from stayover service, prices each workload independently, then reconciles fixed maintenance across the full monthly room volume.

Use averages from a representative period and revisit the model when wage, laundry, amenity, service-frequency or occupancy assumptions change.

  1. 01
    Find monthly occupied room nights

    Sellable rooms × occupancy rate × operating days.

  2. 02
    Split checkout and stayover service

    Checkout rooms equal occupied room nights × checkout share. Stayover rooms are the remainder.

  3. 03
    Price direct room work

    Labor equals rooms × minutes ÷ 60 × loaded wage. Laundry, linen, amenities and supplies use the entered per-room amounts.

  4. 04
    Add shared allowance and reconcile

    Monthly maintenance is allocated by room count. Monthly cost ÷ occupied room nights produces cost per occupied room; annual cost equals monthly cost × 12.

Continue the operating plan.

View all hospitality tools
Labor planningHousekeeping Staffing CalculatorTurn room workload into daily assignments and seven-day coverage.Cost planningHotel Laundry Cost CalculatorCompare in-house and outsourced laundry on the same basis.Asset planningLinen Replacement PlannerForecast replacements, reserve budget and reorder timing.

Room turnover cost questions

What should the loaded hourly wage include?

Use the hourly wage plus employer-paid payroll taxes, benefits and other labor burden you normally include in operating decisions.

Why separate checkout and stayover rooms?

Checkout rooms generally require more labor, linen processing, amenities and cleaning supplies than stayover service. Separate assumptions keep a change in length of stay or service frequency from being hidden inside one average.

What belongs in the maintenance allowance?

Use a consistent monthly allowance for routine room-turn maintenance not already included elsewhere, such as minor hardware, touch-up materials and small repairs. Keep major capital projects separate.

Is this result an accounting statement or a Havana 1960 quote?

No. It is a planning estimate based solely on the assumptions entered. Confirm local payroll, vendor, purchasing and accounting inputs before budgeting or procurement.