A linen-control worksheet for hospitality teams

Find the linen gap before it reaches the guest.

Count serviceable linen by location, compare it with target PAR, and leave with a prioritized reorder list. Free to use—no signup required.

Organized stacks of white hotel towels in a linen room
Inventory health89%5 lines need attention
Count by locationSeparate guestrooms, clean storage, laundry and damage.
Reconcile to target PARCompare usable pieces with the operating standard.
Prioritize the reorderSee shortages and estimated replacement spend by item.

Run a linen-room audit that reconciles.

Count each location at the same operational cut-off. Damaged or quarantined pieces stay visible but are excluded from serviceable inventory.

ItemUnits / roomIn roomsClean storageLaundryDamaged / quarantineUnit cost
Sheets
Pillowcases
Bath towels
Hand towels
Washcloths
Bath mats
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Havana 1960 hospitality tools

Linen inventory exception report

Havana House
Inventory health89%80 rooms · 4 PAR
Units below target440
Items below target5
Estimated reorder$4,255
Damaged / quarantine70
ItemTarget unitsServiceableVarianceActual PARAction

Serviceable inventory equals pieces in guestrooms, clean storage and laundry. Damaged or quarantined pieces are reported separately and excluded. Confirm physical counts and current pricing before ordering.

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A repeatable count

Use the same cut-off, locations and rules every time.

A consistent count turns a one-time worksheet into an operating control that can reveal loss, laundry delays and purchasing needs.

  1. 01
    Freeze the count

    Choose a low-movement time and record linen in guestrooms, clean storage, laundry and quarantine without double counting transfers.

  2. 02
    Reconcile to one standard

    Target units equal rooms × units per room × target PAR. Serviceable units exclude damaged or quarantined pieces.

  3. 03
    Act on exceptions

    Review each shortage, verify the physical count, then use current unit cost to prioritize the reorder budget.

Turn the audit into an operating plan.

Connect the count to replacement forecasting, detailed ordering and the original opening budget.

Hotel linen inventory audit questions

What counts as serviceable hotel linen?

Count pieces that can return to guest use: those in guestrooms, clean storage and the normal laundry cycle. Exclude stained, torn, missing or quarantined pieces until they are cleared for service.

How often should a hotel audit linen inventory?

Many properties use a full monthly count and lighter weekly exception counts. Use a frequency that matches volume, loss risk and supplier lead time, and keep the cut-off method consistent.

What does a negative variance mean?

A negative variance means serviceable inventory is below the configured PAR target. Verify the physical count, check items in transit or repair, then plan the shortage quantity using current pricing.