How to Plan Linens for a Guest Property

Planning linens for a guest property is an operating task as much as a design decision. A clear room-by-room inventory shows what is needed and what should be discussed with a supplier.

Map the property

List every bedroom, bathroom, pool area, and shared space. Record bed sizes, pillow quantities, bathroom occupancy, and separate outdoor-towel needs.

Define each room

Write down the exact pieces expected: sheets, pillowcases, pillows, bath towels, hand towels, or other essentials. Note whether each is purchased individually or in a stated pack.

Create an operating rotation

Consider how clean linens move from storage to the room and how used pieces are collected. Build quantity around occupancy, scheduling, storage, and your process.

Keep categories distinct

Review Bedding, Bath, and separately Pool & Beach.

Prepare the inquiry

Include categories, quantities, destination, timeline, and unanswered questions. Start through Wholesale or email Orders@havana1960.com.

When you are ready to define products and quantities, use our hospitality linen buying checklist.

Plan linen replacement before stock runs short

Turn your operating inventory into a purchasing schedule with Havana 1960’s free Hotel Linen Replacement Planner. It estimates annual replacement quantities, reserve budget, and reorder timing for sheets, pillowcases, bath linen, and pool towels.

Connect the linen plan to your opening and turnover schedule

For a new property, use the hotel opening linen budget calculator to turn your selected pieces and quantities into a planning estimate. For daily operations, use the housekeeping staffing calculator with your expected departures, stayovers and actual cleaning times.

Keep the calculations separate: the linen inventory is a stock requirement, while housekeeping capacity is a time requirement. Review both against your laundry schedule before finalizing purchases or staffing. Calculator outputs are estimates based on your inputs, not supplier quotes or guaranteed operating results.